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Health and Safety Policy

The health and safety of all attendees, staff, speakers, and volunteers at the 2025 Red Pencil conference is a top priority. This policy outlines the measures we are taking to ensure a safe, enjoyable, and inclusive experience for all involved. We ask all participants to adhere to the guidelines below. Please reach out to conference@edsguild.org if you have any questions about health concerns, accommodations, comfort, and well-being.

Code of Conduct

All participants are expected to behave respectfully and professionally. Harassment, discrimination, or inappropriate conduct will not be tolerated. Individuals in violation may be removed from the event at the discretion of the organizers.

Health & Covid-19 Policy

Some Red Pencil conference attendees are more vulnerable to illness or living with someone who is. For the sake of their safety and your own, we ask everyone to help reduce risks by following this Covid-19 policy, which will be updated based on current conditions.

1. Vaccinate and boost. To prepare, please be up-to-date on your Covid-19 vaccinations and boosters. 

2. Limit exposure to Covid-19 for five days before the conference. Please take care in the five days before the conference to minimize your risk of exposure to the virus, avoid crowded events, and use an effective mask if you will be flying or taking public transportation to the area. 

3. Take a Covid-19 rapid test if you are experiencing symptoms or have been exposed.

Masking is encouraged at the conference! At the conference, you may choose to bring and wear your own high-quality mask (for example, an N95, KN95, KF94, or well-fitting surgical mask) to protect yourself and other attendees when not eating. 

For information on Covid-19 guidelines, please refer to the Washington State Department of Health website or the CDC website.

If you feel sick or have tested positive for Covid-19, we request that you not attend the conference in person. Options to switch in-person tickets to virtual tickets are available. Please see the conference’s refund policy on our Registration Information page for your exchange or refund options.